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	<h1>Grad student support funds</h1>
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	<h2>Research Office</h2>
	<p>The <a href="../../../administration-and-governance/administrative-units/research-office/index.html">Research Office</a> assists the Office of the Dean with the management of internal funding programs, and the review of external research grant applications and contracts for Faculty approval.</p>
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	<h2>Bursary support</h2>
	<p>Download the <a href="http://www.concordia.ca/hr/documents/payroll/research-personnel/graduate-studies-bursary-0911.pdf">Research Bursaries/Fellowships (Graduate Studies) form</a></p>
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	<p><a href="http://www.me.concordia.ca/documents/forms/TRAC.xls">TRAC - Notice of Hire (Research Assistant Only)</a> [EXCEL]  (This form should be submitted along with your TRAC Membership Form. For   information about the TRAC union membership and collective agreement,   please see the <a href="http://hr.concordia.ca/collectiveagreements/" target="_blank">Human Resources</a> website.) </p>
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	  <h2>Policy on the Faculty of Engineering  and Computer Science 
	   Graduate Student Support Program (GSSP) (2011-2012)</h2>
      <h3>Objectives:</h3>
      <p>The Graduate Student Support  Program (GSSP) funding is set annually and is subject to availability of  funds.&nbsp; The philosophy and objectives  behind this program are:</p>
      <ol start="1" type="1">
        <li>It is a cost-sharing       scholarship program where the funds go directly to high caliber graduate       students.</li>
        <li>It is intended to       encourage and reward researchers for their successes in obtaining grants       and research funding.</li>
        <li>It offers minimum       funding for graduate students during their residence time conditional on       all eligibility criteria being met.</li>
    </ol>
      <h3>Allocation of GSSP Funding to ENCS Faculty Members:</h3>
      <p>This support is made available to full-time tenured or  tenure-track faculty members in ENCS.<br />
        The grantee will be receiving <strong>50%</strong> the allocated amount for graduate students that he/she <strong>co-supervises</strong> with a full-time tenured  and tenure-track, faculty members. Professor emeritus faculty members will also  be considered. A grantee who is <strong>co-supervising</strong> a graduate student <strong>with</strong> a faculty  member who has <strong>adjunct status</strong>, will  receive <strong>100%</strong> amount allocated for  that student.&nbsp; The <strong>level of support</strong> provided to eligible faculty members for the 2011-2012  fiscal year is based on the required <strong>matching  funds</strong> and the eligibility criteria.<strong></strong></p>
      <h3>How To  Request GSSP Funding:</h3>
      <p>Each year (in May for continuing students and in  September for new Fall students) the supervisor will be required to  verify and sign the list of students under his/her supervision (full and  co-supervision) on the Graduate Database Budget Report provided by his/her  department.&nbsp; To request GSSP funding, the  faculty member must indicate the GSSP funding requested on the Graduate  Database Budget Report.&nbsp; The faculty  member must provide the <strong>matching funds</strong> from his/her <strong>research</strong> <strong>grants</strong>.<strong>&nbsp; </strong>Eligibility criteria, matching funds and GSSP  funding levels are set by ENCS each fiscal year, and are subject to change. </p>
      <p>It is only necessary  to submit a GSSP Funding Request form if a student scholarship/award is to be used  as matching funds. &nbsp;GSSP Funding Request Form  must be completed by the supervisor(s) and student.&nbsp; Each student must indicate on the GSSP  Funding Request Form the type and amount of external funding they are receiving,  attach proof of award, and return the form to the supervisor.&nbsp; If a specific student does not request  financial support due to a government or institutional award or stipend, they  should indicate this on the form.</p>
      <h3>Student Eligibility Criteria for  Basic or Modified GSSP Funding for 2011-2012:</h3>
      <p>        To be eligible for the Graduate Student Support funds,  the student <strong>must meet the 3 criteria</strong> below:</p>
      <ol>
        <li><strong>originally admitted</strong> into the <strong>Ph.D</strong>. program <strong>from January 2009 (2008/4) to September 2011 (2011/2)</strong> and  originally admitted into the <strong>Master&rsquo;s</strong> thesis program <strong>from January 2010 (2009/4)  to September 2011 (2011/2)</strong>,<strong> and enrolled</strong> in one of the thesis-based graduate programs of the Faculty under the grantee's  supervision,<br />
        </li>
        <li><strong>registered</strong> <strong>for full-time studies throughout the fiscal year and have a</strong> <strong>CGPA of at least 3.40 based on at least 2 semesters  in the program at Concordia University </strong>(all students entering the  University will receive funding, and will then be evaluated for the CGPA  requirements after two semesters and a minimum of 8 credits at Concordia), and<br />
          </li>
        <li> All sources  of external funding to the student will need to be supplied by the student. Sources  of funding in the form of scholarships (including NSERC, FQRNT, etc.) to the  students may serve as matching funds (certain scholarships/awards are not eligible  matching funds).</li>
      </ol>
      <h3>Level of  Support and Matching Funds for the Basic or Modified GSSP Funding<strong>:</strong> </h3>
      <p>The level of support provided to eligible faculty  members for their eligible students for the 2011-2012 fiscal year is based on  the required admission date, immigration status and matching funds as follows:</p>
      <table border="1" cellspacing="0" cellpadding="0" width="624">
        <tr>
          <td width="95" rowspan="5"><p align="center"><strong><em>For Fiscal Year 2011-2012 for</em></strong><br />
            <strong><em>May 3, 2011 to April 30, 2012</em></strong><strong><em><u> </u></em></strong></p></td>
          <td width="189" colspan="2" valign="top"><p align="center"><strong><em><u>&nbsp;</u></em></strong></p></td>
          <td width="161" colspan="2" valign="top"><p align="center"><strong><u>Basic GSSP*</u></strong><strong> </strong></p></td>
          <td width="180" colspan="2" valign="top"><p align="center"><strong><u>Modified GSSP*^ for International Students^</u></strong><strong> </strong></p></td>
        </tr>
        <tr>
          <td width="85"><p align="center"><u>ENCS Thesis Program</u></p></td>
          <td width="104"><p align="center"><u>Admission Date</u></p></td>
          <td width="76"><p align="center"><u>Basic GSSP* funding</u></p></td>
          <td width="85"><p align="center"><u>Matching funds required by Supervisor or    Student&rsquo;s Scholarship^</u></p></td>
          <td width="85"><p align="center"><u>Modified GSSP1&amp;2    Funding</u></p></td>
          <td width="95"><p align="center"><u>Matching funds required by    Supervisor or Student&rsquo;s Scholarship^</u></p></td>
        </tr>
        <tr>
          <td width="85"><p align="center">M.A.Sc. or M.Comp.Sc</p></td>
          <td width="104"><p align="center">January 2011 to June 2011</p></td>
          <td width="76"><p align="center">$5,000</p></td>
          <td width="85"><p align="center">$5,000</p></td>
          <td width="85"><p align="center">$8,000</p></td>
          <td width="95"><p align="center">$8,000</p></td>
        </tr>
        <tr>
          <td width="85"><p align="center">M.A.Sc. or M.Comp.Sc</p></td>
          <td width="104"><p align="center">January 2010 to September 2010</p></td>
          <td width="76"><p align="center">$5,000</p></td>
          <td width="85"><p align="center">$5,000</p></td>
          <td width="180" colspan="2"><p align="center">Master&rsquo;s students admitted from    January 2010 to September 2010 are eligible only for Basic GSSP</p></td>
        </tr>
        <tr>
          <td width="85"><p align="center">Ph.D.</p></td>
          <td width="104"><p align="center">January 2009 to June 2011</p></td>
          <td width="76"><p align="center">$10,000</p></td>
          <td width="85"><p align="center">$7,500</p></td>
          <td width="85"><p align="center">$12,500</p></td>
          <td width="95"><p align="center">$10,000</p></td>
        </tr>
        <tr>
          <td width="95" rowspan="2"><p align="center"><strong>For Fiscal    Year 2011-2012 for September 6, 2011 to April 30, 2012</strong></p></td>
          <td width="85"><p align="center">M.A.Sc. or M.Comp.Sc.</p></td>
          <td width="104"><p align="center">September 2011</p></td>
          <td width="76"><p align="center">$3,333</p></td>
          <td width="85"><p align="center">3,333</p></td>
          <td width="85"><p align="center">$5,333</p></td>
          <td width="95"><p align="center">$5,333</p></td>
        </tr>
        <tr>
          <td width="85"><p align="center">Ph.D.</p></td>
          <td width="104"><p align="center">September 2011</p></td>
          <td width="76"><p align="center">$6,667</p></td>
          <td width="85"><p align="center">$5,000</p></td>
          <td width="85"><p align="center">$8,333</p></td>
          <td width="95"><p align="center">$6,667</p></td>
        </tr>
        <tr>
          <td width="95"><p align="center"><strong>For Fiscal    Year 2011-2012 for May 3, 2011 to July 31, 2011</strong></p></td>
          <td width="85"><p align="center">M.A.Sc. or M.Comp.Sc</p></td>
          <td width="104"><p align="center">September 2009</p></td>
          <td width="76"><p align="center">$1,250</p></td>
          <td width="85"><p align="center">$1,250</p></td>
          <td width="180" colspan="2"><p align="center">Master&rsquo;s students admitted    September 2009 are eligible only for Basic GSSP prorated to 3 months/12    months</p></td>
        </tr>
        <tr>
          <td width="624" colspan="7" valign="top"><p>*-Students    on a<strong> leave or a parental leave</strong> from their program during the 2011-2012 fiscal year are <strong>not GSSP eligible</strong> during the term of their leave.&nbsp; Graduate Student Support and matching funds    from the faculty member will be prorated to reflect the academic terms that    the student is registered for during the fiscal year.&nbsp; Students cannot make up for the lost GSSP    in future semesters.</p></td>
        </tr>
        <tr>
          <td width="624" colspan="7" valign="top"><p>^-If    the additional support provided for eligible international students under the    Modified GSSP program is not chosen, the Basic GSSP program guidelines will    apply. &nbsp;Scholarships/Awards    held by the student (internal or external to Concordia, including any Partial    Tuition Fee Remission Awards) may be used as matching funds.&nbsp; The student is required to attach to the    GSSP Funding Request Form proof of the scholarship/award reflecting amount    and dates of the award.&nbsp; <u>Exceptions</u>: Students receiving the full-tuition    remission scholarships/awards, such as the Concordia    International Tuition Fee Remission Award, and the Concordia Full Tuition    Recruitment Award are not eligible for the Basic and Modified GSSP.&nbsp; Tuition fees not charged in the joint    agreement between Concordia and the China Scholarship Council, the Concordia    International Tuition Fee Remission Award, the Concordia Full Tuition    Recruitment Award, as well as student loans are not eligible matching    funds.&nbsp; Students receiving the Special    Scholarship for New High-Caliber Ph.D. Students Award are not eligible for    GSSP funds.</p></td>
        </tr>
    </table>
      <h3>Student  Eligibility Criteria for Special GSSP Funding:</h3>
      <p>To be eligible for the Special Graduate Student  Support funds, the student <strong>must meet the  4 criteria</strong> below:</p>
      <ol>
        <li><strong>awarded for September 2011</strong> the <strong>Concordia International  Tuition Fee Remission Award </strong>or<strong> </strong>the<strong> Concordia Full Tuition  Recruitment Award</strong> and <strong>maintained</strong> eligibility for this award throughout the period of support,<br />
          </li>
        <li><strong>originally admitted</strong> into the <strong>Ph.D</strong>. program <strong>from Summer 2011 (2011/1) or Fall 2011 (2011/2)</strong>,<strong> and enrolled</strong> in one of the <strong>Ph.D.</strong> programs of the Faculty under the  grantee's supervision,<br />
        </li>
        <li><strong>registered</strong> <strong>for full-time studies throughout the fiscal year and have a</strong> <strong>CGPA of at least 3.70 based on at least 3 terms  in the Ph.D. program at Concordia University </strong>(all students entering the  University will receive funding, and will then be evaluated annually for the  CGPA and other eligibility requirements after three terms in the Ph.D. program at  Concordia), and<br />
          </li>
        <li>matching  funds from the supervisor (student scholarships/awards may not be used as matching  funds).</li>
      </ol>
      <h3>Level of  Support and Matching Funds for the Special GSSP Funding:</h3>
      <p>The <strong>Special GSSP</strong> is made available for international  students awarded the <strong><em>&ldquo;</em></strong><strong><em>Concordia  International Tuition Fee Remission Award*</em></strong><strong><em>&rdquo;</em></strong> (estimated approximate value is $34.2K over 8 terms)  and the <strong><em>&ldquo;</em></strong><strong><em>Concordia Full Tuition Recruitment Award*&rdquo; </em></strong>(estimated approximate  value is $42K over 8 terms) (*these awards have no cash value and are subject  to change without notice). &nbsp;The level of Special GSSP support provided to eligible  faculty members for their eligible international students for the 2011-2012  fiscal year is based on the required award date, immigration status,  eligibility criteria and matching funds as follows:</p>
      <table border="1" cellspacing="0" cellpadding="0" width="643">
        <tr>
          <td width="643" colspan="5"><br />
            <strong><em>Special GSSP for International    Students receiving the &ldquo;</em></strong><strong><em>Concordia    International Tuition Fee Remission Award&rdquo;</em></strong><strong> </strong></td>
        </tr>
        <tr>
          <td width="151" rowspan="2"><p align="center"><strong>For Fiscal    Year 2011-2012 for September 6, 2011 to August 31, 2012</strong><u> </u></p></td>
          <td width="106"><p align="center"><u>ENCS Thesis Program</u></p></td>
          <td width="121"><p align="center"><u>Award Date</u></p></td>
          <td width="122"><p align="center"><u>Special GSSP~ funding</u></p></td>
          <td width="143"><p align="center"><u>Matching funds~ required by    Supervisor</u></p></td>
        </tr>
        <tr>
          <td width="106"><p align="center">Ph.D.</p></td>
          <td width="121"><p align="center">September 2011</p></td>
          <td width="122"><p align="center">$10,000</p></td>
          <td width="143"><p align="center">$7,500</p></td>
        </tr>
        <tr>
          <td width="643" colspan="5"><p align="center"><strong><em>Special GSSP for International    Students receiving </em></strong><strong><em>the    &ldquo;Concordia Full Tuition Recruitment Award&rdquo;</em></strong><strong> </strong></p></td>
        </tr>
        <tr>
          <td width="151" rowspan="2"><p align="center"><strong>For Fiscal    Year 2011-2012 for September 6, 2011 to August 31, 2012</strong><u> </u></p></td>
          <td width="106"><p align="center"><u>ENCS Thesis Program</u></p></td>
          <td width="121"><p align="center"><u>Award Date</u></p></td>
          <td width="122"><p align="center"><u>Special GSSP~ funding</u></p></td>
          <td width="143"><p align="center"><u>Matching funds~ required by    Supervisor</u></p></td>
        </tr>
        <tr>
          <td width="106"><p align="center">Ph.D.</p></td>
          <td width="121"><p align="center">September 2011</p></td>
          <td width="122"><p align="center">$10,000</p></td>
          <td width="143"><p align="center">$5,000</p></td>
        </tr>
        <tr>
          <td width="643" colspan="5" valign="top"><p>~Students    on a<strong> leave or a parental leave</strong> from their program during the 2011-2012 fiscal year and during the period of GSSP    support are <strong>not GSSP eligible</strong> during the term of their leave.&nbsp;    Graduate Student Support and matching funds from the supervisor&rsquo;s research    grants will be prorated to reflect the academic terms that the student is    registered for during the fiscal year and period of support.&nbsp; Student scholarships/awards are not    eligible matching funds.&nbsp; If the    students defer their September 2011 admission to Winter 2012, the faculty    member must provide matching funds and request GSSP in January 2012.</p></td>
        </tr>
    </table>
      <h3>Use of Faculty  Graduate Student Support Funds:</h3>
      <p>All GSSP funds <strong>must  be spent on the respective </strong>eligible graduate thesis student in the form of  a <strong>bursary</strong>.&nbsp; It cannot be transferred to other students.  The <strong>matching funds</strong> must be provided  to the student <strong>on a</strong> <strong>separate bursary form</strong> where funds from  the other research account(s) will count towards the matching funds before the  award of the GSSP funds in the Summer term.</p>
      <p>All funds must be spent by April 30, 2012, whereby all graduate studies  bursary expenditures must be incurred and claimed.</p>
      <p><strong>For the Basic or Modified GSSP:</strong> 1 bursary form should be completed to cover the  period from May 3, 2011 to April 30, 2012 (unless otherwise stated in the  above-mentioned tables, or if the student has finished the program or starts the  program in September 2011 with bursaries covering the period from September 6,  2011 to April 30, 2012). </p>
    <p><strong>For the Special GSSP:</strong> 2 bursary forms should be completed (1st  bursary form from September 6, 2011 to April 30, 2012 and a 2nd  bursary form from May 1, 2012 to August 31, 2012) for GSSP bursary forms must  be submitted for periods within the Notification of Internal Award (NOIA) start  and end dates stated on page 1. Commitments ending after April 30, 2012 will  not be permitted.&nbsp; Any <strong>unspent</strong> <strong>funds </strong>will be <strong>withdrawn</strong> from the grantee's account on April 30, 2012.</p>
    <h3>Approval of Expenses:</h3>
      <p>The Department  Chair/Director must approve all expenses.<br />
        <strong>Graduate Studies Bursary/Notice of termination</strong> forms (including forms for the matching funds) must  be submitted to the <strong>Research Officer</strong> for approval.&nbsp; Graduate studies bursary  forms must be submitted within 30 days prior to the start of the bursary start  date, and no later than February 28, 2012. (ENCS Research Office, room EV2.139).</p>
    <h3>Other Information:</h3>
      <ol>
        <li>For  balance of funds see <strong>Millennium FAST</strong> from My Concordia Portal:&nbsp; <a href="https://www.myconcordia.ca/">https://www.myconcordia.ca/</a> or <strong>Banner</strong>: https://dione.concordia.ca/banner/prod/pages/home.html.<br />
          </li>
        <li>For list of students/employees paid from GSSP funds see <strong>Pay  Advice Report</strong> for actual payments to employees from My Concordia Portal: <a href="https://www.myconcordia.ca/">https://www.myconcordia.ca/</a> (using Internet Explorer).<br />
        </li>
        <li><strong>Matching funds</strong> paid to students paid from the supervisor&rsquo;s <strong>research  contracts</strong> are normally paid as a <strong>salary</strong> and must be paid on a <strong>TRAC  RA contract </strong>and must respect the TRAC RA Collective Agreement.</li>
      </ol>
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